******** ATTENTION ALL RED KNIGHTS ********
Please set your calendars for May 5th, 2018 for a trip to Boylston. On that Saturday, the International will be dedicating the Property of 595 Main St, Boylston, Mass to you, the membership. From that day forward, the house will be known as Red Knight Memorial Hall. We will also be rededicating the Red Knights Memorial Park to the membership as we will then have ownership of the park.
Stay tuned for more information.
VERY IMPORTANT, PLEASE READ!
ROSTER AND FUNERAL HONORS POLICY
It is very important to the International Board that we continue to honor those members who become a member of Heavens 1 Chapter.
To date, all requests for honors and/or flags have been fulfilled to the best ability of the International.
Something has become very troubling; nearly 20% of the members who passed away to date in 2017 were not on the current International roster when they died.
As a result of discussion by the Board at the fall 2017 Board Meeting, the realization that the majority of Chapters are not updating their rosters with the International as required in By-Law 5:10, the following has been placed into effect:
- Chapter Rosters must be updated as membership changes to International Treasurer.
- Chapters must send an email to the International Treasurer from their @redknightsmc.com Chapter email account on a quarterly basis regardless of changes. *If no change has occurred, a simple email with the subject line of “no roster changes” is acceptable. Email updates are now due Jan 1st, Apr 1st, July 1st, and Oct 1st.
- No monies will be due for members who are added on or after the Oct 1 roster for that year. This applies to existing chapters only.
Failure to submit accurate rosters timely will result in the Chapter being placed onto Restrictive Service
If placed onto Restrictive Service, the Chapter will be reinstated to good standing, once a current roster has been submitted. (There will be a 30 day grace period, prior to any chapter being placed onto Restrictive Service)
Restrictive Service is serious. Any member of a Chapter on Restrictive Service may not identify themselves as a Red Knight, nor may they or the Chapter order any merchandise, including patches from the International Quartermaster. More importantly, Any Chapter who is not in good standing 90 days prior to the Annual Business Meeting will not be sent a ballot for Officer Elections for that year.
Furthermore, the current policy for those members who were on the previous year’s International roster but not on the current International roster, the Chapter may bring the member up to date posthumously and they will continue to have Honors and/or flags being provided by the International.
Effective February 1, 2018 for any notification to the International of a person who has passed away and is not on the International roster or does not meet the above stipulation, the chapter may wish to purchase a flag from the International Quartermaster for a Chapter presentation to the family. This may be done as the International will not provide Honors or a flag. in this circumstance, the person who passed away will not be placed onto the Memorial in Boylston.
Additionally, due to logistics, please understand that if the notification form is not received by the International Chaplain at least 48 hours prior to the member’s services, it is probable that the International will not be able to attend.
Thank You for your help ensuring that rosters are updated and proper honors is given to those who have fallen.
An open letter to the membership
Subj: Grand Tour Chair, Boylston Dedication, Newsletter, Board Meeting protocol and other items
Hope this note finds all Knights well. Our fall Executive Board meetings were very busy and productive. My previous letter explained the existing and expanded roster update policy, and its effect on the International Honors at funerals. This letter will highlight some other important items.
First, a thank you goes out to Emmett Duprey, PA39 for taking on the role of the Interim Grand Tour Chairperson. Please understand that as he takes on the role and works through a bit of a backlog of applications, there may be a delay. If you are waiting on any Grand Tour items, we appreciate your patience.
Second, thanks to the amazing support from so many members and chapters so far, we are happy to announce that we will not need to place a renter from the public into the Boylston house. We are still accepting donations to the Red Knights Memorial Foundation. To date, we have received just about $30,000.00, with more pledges outstanding. If you or your chapter want to be recognized on the Charter Donors plaque, please remember that all charter donations need to be received by the end of the year.
The BIG date has been set! Please set your calendars for May 5th, 2018 for a trip to Boylston. On that Saturday, the International will be dedicating the Property of 595 Main St, Boylston, Mass to you, the membership. From that day forward, the house will be known as Red Knight Memorial Hall. We will also be rededicating the Red Knights Memorial Park to the membership as we will then have ownership of the park.
Between now and May many members will be working hard to ensure everything is ready for you. The house will be furnished and ready for your visits. After the dedication, the house may be used by you or your Chapter. A reservation form will be found online soon for you to set the dates for your future visits.
Third, during the last board meeting, research was done and legal counsel was sought in reference to the proper protocol for Executive Board meetings of corporations, After which, The following motion was passed; Motion 2017-036
To better comply with By-Law 3:03 and by advice of legal counsel in the Commonwealth of Massachusetts, the Executive Board meetings are for the attendance of the International Board of Directors. Others may attend under the following:The Executive Board may, by majority approval, invite individual(s) to enter the meeting for the purposes of making a presentation to the Board of Directors.
-Members wishing to make a presentation at an Executive Board meeting must notify the International Secretary 10 days prior to the meeting, including the purpose of the presentation. Up to the first 2 hours of the spring, summer and fall Executive Board meetings will be made available for the presentations, without the majority approval of the Executive Board.
-As outlined in By-Law 3:26 and 3:27 or SOG 12:02.
To ensure everyone is aware of what we do during these meetings, the practice we put into effect a couple years ago of the meeting minutes being posted online will continue. Typically it takes a couple weeks after the meetings, so keep an eye on the website to find out how we are working for you.
Fourth, for the first time in many years the International will be mailing out a “Special Edition Newsletter” directly to each Red Knight household in 2018. Please ensure that your rosters are up to date with correct mailing addresses.
Fifth, as a note from the Red Knight Regalia, It is probable that the International Quartermaster will not be attending the Americade Rally. The drop in numbers of attendance and the Introduction of the Yankee Rally is showing us reasons that it would be a better service to more members to have the QM at Red Knight Rallies that have a larger attendance. More info to follow soon on where you can find the Quartermaster in person.
Sixth, the Gathering of the Knights Tournament will be hosted by the Red Knights International in 2018. For those who may not know, the Knights Of the Round Table(KORT) was started in 2009, it is a fun event attended by the Red, Blue, and Green Knights. With the help of TN 7, it will be in the Gatlinburg, Pigeon Forge area of Tennessee. The dates will be Oct 12-14 more information will be sent out on this. The Green Knights have won the last 6 tournaments, we would like to see a great turnout for this multi club event and take the title of Best Knight home.
Lastly, The Red Knights Memorial Foundation website will be coming online this month. Keep a look out at RKIMF.org for a new source of information. Also, a quick heads up, if you or anyone you know is an experienced Grant Researcher/Grant Writer, please send an email to firstname.lastname@example.org . The RKM will be looking to have an experienced person taking on a vital role in the organization.
Loyal to our Duty